Aftercare 2024-25

Aftercare

2024-25
Staff:

OCS employees are screened, trained in CPR, First Aid, Conflict Resolution, and positive discipline.

Ratio:

Our students to staff ratios of 20:1 in 1st-8th and 10:1 in TK/K is maintained for all students. Space is limited and offered on a first-come, first-serve basis.

Hours:

Ocean Aftercare hours are available from dismissal until 5pm or 6pm depending on plan. Gap Care is offered to currently enrolled families with multiple students at OCS who have different dismissal times ONLY.

Monthly Plans and Fees

Wednesday Surcharge: Any part-time plan (4 days or less) that includes Wednesday will have the Weds surcharge added to invoice
Students who qualify for Free/Reduced Lunch qualify for free/reduced rates for aftercare. If you believe you qualify, please secure your students spot by completing the registeration now.

Free/Reduced Status Application
What does your family qualify for?*

Free & Reduced = $0.0040% Off20% OffWe pay full priceI don't know - Fill out Free/Reduced Status Application Form
Note: The new income calculations are based on annual figures and the following formulas: Monthly = annual income divided by 12; Twice Per Month = annual income divided by 24; Every Two Weeks = annual income divided by 26; and Weekly = annual income divided by 52. All dollar amounts are rounded up to the next whole dollar.
Acceptable Verification Documentation

A random audit will be conducted to verify free and reduced rates eligibility. Please note that if selected you will need to submit the required documentation in order to qualify for your selection.

Examples of types of acceptable documents are listed below:
HOUSEHOLDS receiving CalFresh, California Work Opportunity and Responsibility to Kids (CalWORKs), Kinship Guardianship Assistance Payments (Kin-GAP), and the Food Distribution Program on Indian Reservation (FDPIR) benefits:

Provide documents that show your household's current participation in this program. No other income information is required. Acceptable documents include:

CalFresh/CalWORKs/Kin-GAP/FDPIR certification notice showing eligibility period;
Copy of CalWORKs warrant;
Letter from the CalFresh, CalWORKs, Kin-GAP, or FDPIR office stating you now receive benefits; or
Authorization to Participate (ATP) card with current date, clearly identifying your or your child’s CalFresh, CalWORKs, Kin-GAP, or FDPIR eligibility.
A monthly Benefit Issuance Receipt or an Electronic Benefit Transfer (EBT) card is not proof of CalFresh eligibility. If your CalFresh eligibility has ended, you must provide proof of your current income and send the necessary documents listed on this page.

Other Welfare Payments

Benefit letter from the welfare agency stating the amount of the benefit. ____________________________________________________________________________________________________

ALL OTHER HOUSEHOLDS: Provide proof for each category that applies

Earnings/Wages/Salary (provide one)
- 3 Paycheck stubs that show how much and how often income is received
- Letter from employer stating amount of gross wages paid and how often they are paid
- Business or farming papers, such as ledger or tax books
Social Security/Pensions/Retirement (provide one)
- Social security benefit letter
- Statement of benefits received
- Pension award notice
Unemployment Compensation/Disability or Worker's Compensation (provide all)
- Copy of the unemployment/disability/worker's compensation award letter
- Check stub
Child Support/Alimony

Court decree, agreement, or copies of checks received

___________________________________________________________________________________________________

All Other Income

If you have other types of income (such as rental income, etc.), provide information or documents that show the amount of income received, how often it is received, and the date received.

For example: Self-Employment Income

Business or farming documents, such as ledger books
Last quarterly tax estimate and last year's tax return

Zero or No Income

If you have no income, submit a brief note explaining how you provide food, clothing, and housing for your household and when you expect an income.

FRL Application

CC Payment Update Form
Signature

Clear
Ocean Aftercare Application
Student Name #1*

First NameLast Name
Gender*

FemaleMaleOther
Grade & Teacher*
Sibling applying for aftercare*

YesNo
Parent/Guardian #1
Is this person a legal guardian of the child?*

YesNo
Does the child live with this parent?*

YesNo
Name*

First NameLast Name
Address*

Street Address

Street Address 2

CityState / Province

Postal / Zip Code
Cell Phone*
Please enter a valid phone number.
Email*
example@example.com
Parent/Guardian #2
Is this person a legal guardian of the child?

YesNo
Does the child live with this parent?

YesNo
Name

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Email
example@example.com
Emergency Contacts

If we are unable to reach a parent/guardian, these contacts will be called. Please make sure the contacts listed are aware that you are listing them. *The student will not be allowed to leave the aftercare program with anyone who is not listed on this form without advance written permission from the parent/guardian. Identification will be required. Parent/Guardian authorizes aftercare staff to contact and if necessary, release the student to any of the following.
Emergency Contact #1*

First NameLast Name
Cell Phone*
Please enter a valid phone number.
Emergency Contact #2*

First NameLast Name
Cell Phone*
Please enter a valid phone number.
Medical Information
Any medical conditions and/or allergies (ex: medication, food, other) the staff should be aware of?*

YesNo
If yes, please explain:
Does the student take any medication?*

YesNo
If yes, please explain:
Insurance Information*

Carrier NamePolicy No.Identification No.
Name of InsuredPhysician NamePhone #
Hospital Preference*
Hospital Preference
Medical Release
In case of injury or sudden illness, I hereby give authority to any hospital or doctor to render immediate aid as might be required to ensure my child’s health and safety. I understand that the expense of this service will be my responsibility. The undersigned, legal custodian of First Name* Last Name* a minor, hereby authorizes the Ocean Aftercare staff or designee, into whose care the aforementioned minor pupil has been entrusted, to consent to call an ambulance to transport my child to a hospital or medical facility and to any x-ray, examination, anesthetic, medical or surgical diagnosis treatment, and/or hospital care to be rendered to said minor upon the advice of any licensed physician and/or dentist.
It is understood that this authorization is given in advanced any required diagnosis, treatment, or hospital care which a licensed physician or dentist my deem necessary.
This authorization is given through the provisions of Section 25.8 of the California Civil Code and shall remain effective for the full school year unless revoked in writing and delivered to said agent(s). It is understood that Ocean Charter School, its officers and its employees assume no liability of any nature in relation to the transportation of the said minor. It is further understood that the costs of paramedic transportation, hospitalization and any examination, x-ray, or treatment provided in relation to the authorization shall be home by the undersigned.
Are you applying for Gap Care?*

YesNo
Are you applying for other after-school programs?*

YesNo
**Plan Selection - Any part-time plan (4days or less) that includes Wednesdays will have the Wednesday surcharge added to the invoices*
**Plan Selection - Gap Care
I authorize Ocean Charter School to charge my card on file every month until service is cancelled. I understand that no refunds are given if any change or cancellation is recieved after the 20th of the prior moth of service as stated in the policy.
Payment Information

A valid credit card number MUST be submitted. If upon enrollment the card on file fails and invoice is not paid within 48 hours, the student will be removed and you will need to re-apply.
Type: * CC#: * CVS #:* Exp Date: Type a label
Signature

Clear
Date*

MonthDayYear
Date
Should be Empty:

Aftercare

Ocean Aftercare Application

Parent/Guardian #1

Parent/Guardian #2

Medical Information

Medical Release

Payment Information